Privacy Policy

Last updated: August 26, 2026

 

Areas Travel ("we," "our," or "us") is committed to protecting the privacy and confidentiality of our clients, prospective clients, and website visitors. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit our website, submit an inquiry, request a consultation, or use our planning tools.

 

Information We Collect

 

We may collect personal and business information that you voluntarily provide, including:

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• Name, email address, phone number, and company name

• Role or title

• Travel preferences and requirements

• Destination details, travel dates, departure cities, and itineraries

• Program details, group size, budgets, hotel preferences, and special considerations

• Information submitted through inquiry, consultation, contact, or planning forms

• Communications you send to us by email, phone, or through our website

 

When you use the Areas Travel AI Incentive Travel Planner, we may collect the information you provide to generate preliminary travel concepts and to respond to your request.

 

We may also automatically collect limited technical information about how visitors use our website, such as device type, browser, approximate location, pages viewed, referral source, and interactions with our website. This information may be collected through cookies, analytics tools, and similar technologies.

 

How We Use Information

 

We may use personal and business information to:

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• Respond to inquiries, consultation requests, and planning requests

• Generate preliminary travel ideas or program concepts requested through our planning tools

• Design, coordinate, manage, and deliver travel services

• Communicate about requested services, planning, proposals, reservations, or account-related matters

• Improve our website, services, planning tools, and client experience

• Measure the effectiveness of our advertising and marketing efforts

• Protect the security and integrity of our website and business operations

• Comply with legal, regulatory, accounting, and recordkeeping obligations

 

Our AI planning tools provide preliminary concepts for informational and planning purposes. They do not make automated decisions that produce legal or similarly significant effects on individuals.

 

How We Share Information

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We do not sell personal information for monetary consideration.

 

We may share information when reasonably necessary with:

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• Authorized Areas Travel team members

• Travel suppliers, hotels, airlines, transportation providers, tour operators, and other service providers involved in fulfilling a requested travel program

• Technology, website, email, analytics, advertising, payment, and communications providers that help us operate our business

• Professional advisors, insurers, government authorities, or other parties when required by law or necessary to protect our rights, safety, or property

 

We may use advertising and analytics technologies as described in this Privacy Policy. Depending on applicable law, some of these activities may be considered the sharing of personal information for targeted advertising. Where required, you may opt out of certain advertising or cookie-related processing through available privacy choices, cookie settings, or by contacting us.

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We share only the information reasonably necessary for the relevant purpose and expect our service providers and partners to protect confidential information appropriately.

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Cookies, Analytics, and Advertising Technologies

Our website may use cookies, pixels, tags, and similar technologies to operate the website, understand website usage, improve functionality, and measure advertising performance.

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We may use tools provided by Google, LinkedIn, Microsoft, Wix, and other technology providers for analytics, advertising measurement, and remarketing. These tools may collect or receive limited technical information, such as browser and device information, pages visited, and interactions with our website.

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Where available, you may manage non-essential cookie preferences through our cookie consent tools or your browser settings. Please note that disabling certain cookies may affect the functionality of parts of our website.

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Confidentiality and Data Protection

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Travel planning information is treated as confidential business data. Access is limited to authorized team members and trusted providers or partners when needed to deliver requested services.

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We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. However, no method of transmitting or storing information online is completely secure, and we cannot guarantee absolute security.

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Data Retention

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We retain personal information only for as long as reasonably necessary to respond to your request, provide services, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements.

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Sensitive Personal Information

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In limited circumstances, you may voluntarily provide information related to accessibility, dietary requirements, allergies, or other travel-related needs. We use this information only as reasonably necessary to respond to your request, plan requested services, or coordinate with relevant travel suppliers.

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Please do not submit sensitive personal information unless it is necessary for your travel request.

 

Your Privacy Choices and Rights

 

Depending on your location and applicable law, you may have the right to request:

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• Access to personal information we hold about you

• Correction of inaccurate or incomplete information

• Deletion of personal information, subject to legal, contractual, and operational requirements

• Information about how we use or disclose personal information

• Management of marketing or cookie preferences

• Opt-out of certain targeted advertising or the sale or sharing of personal information, where applicable

 

We will not discriminate against you for exercising your privacy rights.

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We aim to respond to verified privacy requests within 45 days. If additional time is reasonably necessary, we will notify you of the reason and extension period where required by applicable law.

 

To make a privacy-related request, contact us by email at info@areastravel.com or by phone at 1 (877) 526-6242. We may need to verify your identity before completing certain requests.

 

Marketing Communications

 

You may opt out of non-essential marketing emails at any time by using the unsubscribe link included in the email or by contacting us at info@areastravel.com. You may still receive communications necessary to respond to an active inquiry or provide requested services.

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Children's Privacy

 

Our website and services are intended for business and adult travel-planning purposes. We do not knowingly collect personal information directly from children under the age of 13. If you believe a child has provided personal information to us, please contact us so that we may take appropriate action.

 

Third-Party Links

 

Our website may contain links to third-party websites or services. Areas Travel is not responsible for the privacy practices, content, or security of those third-party sites. We encourage visitors to review the privacy policies of any external websites they visit.

 

Policy Updates

 

We may update this Privacy Policy from time to time to reflect changes in our practices, services, technology, or legal requirements. Any updates will be posted on this page with a revised "Last updated" date.

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Contact Us

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Areas Travel
Email: info@areastravel.com
Phone: 1 (877) 526-6242

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